…providing them a detailed roadmap of their responsibilities. In this way, they’ll know exactly what it is you as the festival or event chairman or sub-committee chairman expect. It’s easier to commit to do something if you know what is required.


This job description should cover the event from start to finish and answer typical questions. Make sure to indicate whom this volunteer reports to and other committees he or she will work closely with. Also note if the volunteer position has any physical demands – standing for extended periods of time, working outside in hot or cold weather conditions, lifting objects, sitting, etc.

Experienced volunteers will demand a job description and ask if in addition to their time if a financial commitment is expected.

As you might guess, the roadmap for someone serving on a year-round organizing committee will be more detailed than someone volunteering only during the event.

To learn more about event and festival management, check out “Secrets to Successful Events:  How to Organize, Promote and Manage Exceptional Events and Festivals.” For those with event planning experience, consider, “Secrets to Successful Events Resource Guide: 42+ Easy-to-Use Tools and Resources.” Both are written by internationally known author and speaker Lynn Fuhler and are available on Amazon and at major booksellers.